| Fund finance and provider oversight
- Own the day-to-day finance relationship with the AIFM, fund administrator, accountants, auditors and other relevant providers; set clear deliverables, review outputs and drive issues to resolution.
- Review NAVs, management fees, carried-interest calculations, capital calls, distributions, investor balances and cash reconciliations before release, maintaining an internal control record rather than relying solely on provider outputs.
- Coordinate the annual audit, valuation timetable and Luxembourg fund-finance calendar, working with the AIFM, administrator and advisers and escalating only matters that require a partner decision
Transaction, co-investment and SPV operations
- Own the operational workstream for each investment and co-investment closing: vehicle readiness, subscription documents, KYC/AML coordination, investor onboarding, funding notices, bank/wire controls, closing funds flow, post-close records and ongoing investor registers, using Carta or other platforms where relevant.
- Maintain accurate allocation records across the fund, co-investors and GP participation; track commitments, drawdowns, ownership, cost basis and cash flows by deal and vehicle, and ensure the legal and finance records reconcile.
Management company finance and treasury
- Own cash and liquidity planning across the management company and relevant entities, including rolling cash forecasts, bank administration, payment controls, FX where required and planning for GP commitments.
- Prepare the annual budget and monthly management accounts/variance view; coordinate payroll, accounts payable, tax, insurance and corporate filings with external advisers, and maintain disciplined approval and payment processes.
Investor reporting and fundraising support
- Coordinate quarterly and annual fund and co-investment reporting with the finance providers and Investor Relations team, ensuring that financial, ownership and performance data is consistent across LP communications and underlying records.
- Own finance and operations responses for LP data requests, DDQs and fundraising processes, and maintain the underlying evidence so requests can be answered quickly and consistently.
Governance, valuation and operational due diligence
- Build and maintain an institutional-quality finance and operations data room, including policies and evidence covering valuation, allocations, conflicts, expenses, cash controls, delegation/oversight, business continuity and key service-provider arrangements.
- Coordinate the valuation process and documentation in line with the fund's valuation policy and applicable market practice, with the investment team responsible for company analysis and the finance function responsible for process discipline, supporting evidence and consistency of the final
- Act as finance and operations point person for institutional LP operational due diligence, audits and provider reviews, demonstrating clear ownership of controls, records and cash
Systems, data and process improvement
- Own the finance and operations source-of-truth across Affinity, administrator/AIFM portals, SPV platforms (including Carta where used), banking and accounting records; automate and simplify recurring workflows while maintaining appropriate segregation of duties and controls.
What success is after 12 months: fund and SPV reporting, capital activity and reconciliations are accurate and delivered on time; every transaction has a complete operational closing file and clear allocation/funds-flow record; management-company cash, budget and payables are under control with concise monthly visibility; the company can respond to institutional LP operational due diligence with a well-organised evidence base; and recurring finance workflows are documented, scalable and no longer dependent on partner intervention.
- Typically 6-10 years of relevant experience across fund finance / operations, a private-markets manager, fund administrator, Big Four private-markets practice or a combination of these. Must have hands-on experience with closed-ended fund reporting, capital calls/distributions, audits and transaction-level cash / ownership records
- Strong working knowledge of Luxembourg private-fund structures (including SCSp / RAIF and the AIFM model), management-fee and waterfall mechanics, and deal-by-deal co-investment / SPV structures. Comfortable working across multiple jurisdictions and providers.
- Experience producing or reviewing LP reporting, DDQs and audit/ODD materials. Exposure to institutional LP operational due diligence is strongly preferred; familiarity with ILPA-style reporting and private-markets performance metrics is useful
- Degree in finance, accounting, economics or a related field. ACA, ACCA, dottore commercialista or equivalent qualification is helpful but not required where the candidate has strong relevant fund experience
- Exceptionally precise, commercial and hands-on. Comfortable operating as the senior finance/operations owner in a lean investment firm, challenging external providers, switching between detail and partner-level summaries, and working under transaction-closing deadlines without losing control discipline
- Fluent English and Italian. French is a plus but not a requirement
- Milan-based, with occasional travel to Luxembourg, Geneva and other locations as required
Our client is a European investment firm focused on last-stage, single-asset secondary investments in category-leading technology and digital companies, typically in the final years before a liquidity event. Founded in 2021, our client invests directly on company tables and combines concentrated underwriting with a clear exit discipline.
Our client operates with a lean internal team and a network of specialist third-party providers across fund management, administration, accounting, legal, tax and investor onboarding. As the firm scales Fund II and its co-investment platform, it is building institutional-grade finance and operating processes that can support a growing number of transactions, investors and vehicles without adding unnecessary complexity. Fund II is structured as a Luxembourg SCSp RAIF, with AIFM services, fund administration, NAV, capital calls and regulatory reporting delegated to specialist providers, and co-investments are structured through dedicated SPVs.
- Competitive Base Salary, commensurate with experience
- Variable compensation
- Long-term incentive (Potential participation in long-term incentive / carry to be determined based on seniority and final scope) |
